Company Picnic Ideas and Planning Tips
By
Ellen Zucker
The company picnic is a beloved tradition at many firms.
It's an opportunity for employees to mingle and "let down their hair."
A well organized company picnic with planned activities can help integrate employees with each other. This is particularly important if the company has undergone recent reorganization. As such it functions as a "team bonding" mechanism.
A company picnic can be held for an entire firm of thousands or for a single department of 30.
In my role of party entertainer (and prior to that corporate employee), I have attended countless such events. Here are some observations, tips, and ideas I picked up along the way.
General Considerations
Like any other type of event, you need to decide what you want your picnic to be like and how much you want to spend.
As with any event, it is important to keep the needs and tastes of your attendees paramount.
Allow yourself sufficient time to book your venue if the picnic is offsite. Demand for some venues is at a premium during peak periods. It is not uncommon to make reservations several months or more in advance of a given date.
You'll need to plan food and beverages, and activities and entertainment and, in some cases, transportation to the picnic site.
Allow enough time so you can give your employees sufficient advance notice to include the picnic into their plans. This is especially important if you'll be inviting family members or if it is held on a weekend.
Company picnics and company picnic ideas can range from the very simple to a pull-out-all-stops extravaganza. My observation is that people have a good time at both.
Do you want to have a theme? A theme is fun! Plus it makes it easier to organize food and activities.
WHEN do you want to hold you company's picnic?
Here, in the Philadelphia area, companies hold their picnics beginning in June through early October.
Considerations such as your company's workflow, availability of a desired venue, etc., will help you determine the date. Employees are less apt to be away on vacation in June or September, but they will really enjoy the chance to kick back in July or August.
There are pros and cons to weekday picnics versus weekend picnics.
Company picnics held during a workday will ensure a greater attendance for employees when they would normally be in the office. And, they don't cut into precious personal time.
But spouses and children are generally more available for a weekend date.
WHOM do you want to invite?
Staff only? Members of the employee's immediate family? What about significant others, friends? Decide where to draw the line.
Family picnics are a great way for employees to meet co-workers’ families. It humanizes co-workers by allowing them to relax their at-work personas.
On the other hand, single or divorced employees can feel like the odd wheel at a very family oriented event. That can be overcome by planning activities suitable for people of all ages.
Activities that require participants to form groups can help integrate the attendees. And it keeps your guests occupied.
WHERE do you want to have your company picnic?
While many picnics take place under a tent in the company's parking lot, offsite venues can make people feel more relaxed. If you're on a strict budget, one option is a nearby state park. Many have large pavilions ideally suited for such events.
I've also been to company picnics given at the home of the firm's CEO or owner. This kind of setting adds a homey touch to the festivities. In some instances, facilities were set up
Former U.S. President Bill Clinton and U.S. Senator Hillary Clinton
own a home in Chappaqua.
Chappaqua, New York
Chappaqua is located in the Town of New Castle, Westchester County NY. As of the 2000 census, it had a total population of 9,468. Parts of the Chappaqua ZIP code area are located in the Towns of Mount Pleasant, Yorktown, Bedford, and North Castle.
Like in many suburbs and rural areas in the Northeast, Emergency Medical Service and fire service are provided by volunteer agencies. The Chappaqua Volunteer Ambulance Corps (CVAC) provides Basic Life Support services to most of New Castle, including Chappaqua. The hamlet is protected by the New Castle Police Department, which provides first-response services for medical and fire emergencies, too.
Famous structures
- The Chappaqua Friends Meeting House, circa 1753, is the oldest Quaker meeting house standing in Westchester County.
- America's first concrete barn: It was completed by Horace Greeley on his Chappaqua farm in 1865. It was also one of the first concrete buildings ever built in the U.S.
- World headquarters of Reader's Digest (physically located in Chappaqua, however its mailing address is in neighboring Pleasantville, New York).
- One of Horace Greeley's homes: Part of the original structure still stands, and is part of the present-day New Castle Historical Society.
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